Hornby Island Educational Society

The Hornby Island Educational Society (HIES) is hiring an Administrative Coordinator.

HIES is restructuring and the board of directors is currently seeking an Administrative Coordinator to work 5-8 hours per month.

This position is 80% (maybe even 87%) bookkeeping.

On a monthly basis the HIES Administrative Coordinator will be responsible for:

• Collecting bookkeeping spreadsheets from HIES program coordinators;
• Conducting bank reconciliations for each program;
• Communicating about any discrepancies;
• Amalgamating the program-level bookkeeping into Quickbooks Online;
• Running monthly payroll though Quickbooks Online;
• Issuing Charitable Tax Receipts;
• Preparing basic reports for the board;
• Maintaining necessary files; and
• Billing each HIES program for the above services, based on time required.

On a yearly basis, the HIES Administrative Coordinator will also be responsible for:

• Liaising with the accountant who prepares the year-end financial report (fiscal year-end June 30th);
• Ensuring that board has the information it needs for the Annual General Meeting;
• Filing the Charitable Tax Return (before December 31st);
• Any other necessary filings and basic administrative tasks to ensure that HIES remains in good standing as a non-profit society and charitable organization.

The HIES Administrative Coordinator will report to the President of the HIES board.

The HIES Administrative Coordinator will be provided with a well-appointed office in Room to Grow. Friendly people, shared work stations.

Wage: $30/hour

Skills and Aptitudes

The HIES Administrative Coordinator:

• has significant bookkeeping experience in the non-profit sector;
• is extremely well-organized;
• communicates clearly;
• can work independently: meeting deadlines and sending reminders on time, every time;
• has a well-honed sense of humour;
• is willing to start a brand-new position during a time of transition: is willing to assist with setting up systems, even if that takes a little trial and error; and
• whole-heartedly believes in the HIES organizational mission.

Find the full job description here.

Resumes accepted until January 25th, 2019 at 9am at hies.ed@gmail.com