Job Opportunity
The Hornby Island Educational Society (HIES) is hiring a Financial Administrator.
HIES board of directors is currently seeking a Financial Administrator to work 8-12 hours per month.
On a monthly/bimonthly basis the HIES Financial Administrator will be responsible for:
- Producing bookkeeping spreadsheets for HIES program coordinators;
- Processing invoices, cheque requisitions, etc.
- Conducting bank reconciliations for each program;
- Communicating about any discrepancies;
- Running monthly payroll though Quickbooks Online;
- Issuing Charitable Tax Receipts;
- Preparing basic financial reports for the board;
- Maintaining necessary files; and
- Billing each HIES program for the above services, based on time required.
On a yearly basis, the HIES Financial Administrator will also be responsible for:
- Liaising with the accountant who prepares the year-end financial report (fiscal year-end June 30th);
- Ensuring that the board has the information it needs for the Annual General Meeting;
- Filing the Charitable Tax Return (before December 31st);
- Any other necessary filings and basic administrative tasks to ensure that HIES remains in good standing as a non-profit society and charitable organization.
The HIES Financial Administrator will report to HIES board President and Treasurer and will be provided with a well-appointed office in Room to Grow.
Wage: $25 – $30 /hr
Skills and Aptitudes
The HIES Financial Administrator:
- has significant bookkeeping experience in the non-profit sector;
- high level aptitude with Quickbooks;
- is extremely well-organized;
- communicates clearly;
- can work independently: meeting deadlines and sending reminders on time, every time;
- whole-heartedly believes in the HIES organizational mission.
Resumes accepted until September 14, 2020 at noon at: hiesboard@gmail.com
The Bruce Fairbairn Bursary
The Bruce Fairbairn Memorial Bursary was established in 1999, in the memory of Bruce Fairbairn honoring the encouragement and support that Bruce gave to Hornby musicians.
The intent of the bursary is to help aid Hornby students of any age in their pursuit of post-secondary education at an accredited BC institution. Preference is given to students studying music or fine arts.
The award at this time is $1000. The bursary is to help with tuition costs and payment is made directly to the institution that the student plans to attend in the upcoming academic year.
Basic criteria for eligibility:
- Resident of Hornby Island
- Student must be pursuing studies at an accredited post-secondary institution in BC beginning in September 2020.
Applications must be complete and must be received by email by 4pm July 6, 2020.
Submit applications to: aprilslewis42@gmail.com and hiesboard@gmail.com
In fairness to all applicants, incomplete or late applications will not be considered.
Bruce Fairbairn Memorial Bursary
Application Form
The application should include the following information:
- A letter of Introduction
Topics to be included:
- Introduce yourself
- Outline details of your residency on Hornby Island (length and schooling)
- Outline your educational achievements
- Explain your post secondary educational plans, the institution you plan to attend and your ultimate career goals
- Describe your personal interests
- Describe your community involvement
- Contact Information
- Financial Need
As accurately as you can, outline your financial need and the impact that receiving his bursary would have on you and your family.
- Budget
You must include the following items and amounts in your anticipated budget:
Income
- a) Parents
- b) Bursaries/Scholarships
- c) Work
- d) Loans/Savings
- e) Other
Total Income for the academic year
Expenses
- Tuition
- Room and Board
- Books and Supplies
- Travel
- Other
Total Cost for the academic year
- Letters of Reference
You must include two letters of reference that are current within the past year.
- Proof of Registration
You must include proof of your application/registration to the post secondary institution you are planning to attend. Once it is received, proof of acceptance must be forwarded to the Bursary Selection committee.
If you have any questions, please email April Lewis at aprilslewis42@gmail.com or Joy Jeffries at hiesboard@gmail.com
Appreciation
HIES thanks each and every individual donor, each and every volunteer and each organisation and company for their support of the Hornby Kitchen. Without your generous contribution of time and/or money, The Kitchen would be unable to address the food security needs of Hornby islanders.
In particular we thank:
BC Gaming
Comox Valley Community Fund
Comox Valley Regional District
Food Bank Canada
Hornby Island Coop Store
Hornby Island Community Fund
Quality Foods
Thrifty Foods
Union Bay Credit Union
Helping Us
COVID-19 Message from the HIES Board:
Like every organization, we are required to respond quickly and diligently to the escalating COVID-19 pandemic. As a result, we have implemented changes to HIES Programs. Please read HIES statement on COVID-19 including closures/cancellations and how you can help our organization continue to deliver services in these difficult times
- Toddler Drop-In has been suspended until further notice
- Room to Grow will be closed until further notice
- New Life Long Learning Program Seminars to be rescheduled
- The Kitchen will continue to operate, with the following changes:
- Take out service only
- Containers provided
- No food donations being accepted
- Financial donations welcomed (see below)
- Volunteer driver delivery of meals upon request (10 – 2:30 Monday, Wednesday & Friday 250 335-0023)
We will continue to monitor the situation, and follow the guidance of local, provincial, and federal governments and health authorities. Further decisions will be made based on changing conditions.
The COVID-19 pandemic is causing considerable disruption around the world, including financial hardship for non-profit organizations such as ours. Supply chain disruptions, and the inability to accept food donations will make operating the Kitchen increasingly more difficult in the weeks and months to come. Meanwhile, the importance of providing meals and supporting our most vulnerable will increase. Cancelling programming and eliminating rental revenue from Room To Grow will also negatively impact our organization. We were in the midst of planning a fundraising event, which will no longer be possible for the foreseeable future. Difficult times can bring out the best in people, and in communities. If you would like to support HIES, we are happy to accept donations by E-transfer, all amounts over $50 will receive a tax receipt. Please send donations to hiesboard@gmail.com or cheques to HIES 2100B Sollans Road, Hornby Island, V0R1Z0
About HIES:
HIES (Hornby Island Education Society) is a registered non-profit charitable organization. We operate numerous community programs on Hornby Island, and are the organization that supports the community school designation of the Hornby School. It’s because of our community school designation that our school, both previous and the one to be rebuilt, has a multi-purpose room and a full size gym available for community use. HIES currently supports Child Youth & Community Programming, the Natural History Center, the Kitchen at Joe King Park, Room To Grow, and we recently launched a Life Long Learning program, which will have to be temporary, suspended due to COVID-19. We acted as stewards of the School Renewal Fund, which collected nearly $100K for the new school, and have advocated alongside other stakeholders to ensure our community school was rebuilt to satisfy the needs of Hornby Island. HIES has deep roots in the community, and is critical to many of the programs which ensure quality education, and a quality of life for the residents which call this beautiful island their home. Please consider helping today, on behalf of the Board, we thank you.
Upcoming Events
The Hornby Island Education Society is excited to offer once again new learning opportunities for the adult learners. Each session will be 1.5 to 2 hours and will be offered on a Sunday or Tuesday afternoons at Room to Grow.
Sunday, March 15th with Arzeena Hamir
“Food Growing Success – Tips & Tricks to Get the Best Production, including Using Greenhouse & Direct Seeding vs Transplants”
Arzeena is an organic farmer and agronomist from Merville, BC. She and her husband own Amara Farm, a 26-acre certified organic vegetable and blueberry farm. Amara Farm was one of the founding members of Merville Organics Growers Cooperative. Arzeena will be happy to take questions after the two hour presentation. We hope that with the many gardeners on the island that this topic will be of great value to both new and old gardeners. Cost for this event will be by donation at the door on the day of the talk.
Tuesday, March 31st with Al and Nancy Morton
“An Introduction to Mason Bees”
This is an excellent follow-up from the first talk on gardening. At this presentation, Al and Nancy Morton from Comox will talk about the life cycle of the amazing mason bee, and about how to make nesting tubes, boxes and a starter house. There is a $15 fee which includes a starter kit and an optional additional charge of $20 for 20 cocoons. Mason bees are an amazing addition to any garden. Pre-registration for this talk will be required as there is a hands on portion and limited seats. (bookingroomtogrow@gmail.com or 250 335-1443)
We are still working on finalizing presentations for April, May and June so stay tuned for updates. One in particular to watch for is Cannabis: Miracle Cure or Snake Oil? Presented by Dr. Susan Booth.
These events are hosted by HIES’ LifeLong Learning Program.
Notice of Meeting: AGM Special Resolution
Notice of Meeting:
Hornby Island Educational Society
Annual General Meeting
November 15, 2019
10:30 – 12 noon
Room To Grow
A Special Resolution to amend HIES Constitution will be presented to the membership for approval at the AGM, as follows:
The members of HIES agree to change 3 of the HIES constitution from ‘to provide for mental, physical, and spiritual growth and well being of its members’; to ‘to provide for mental, physical, and spiritual growth and well being of its members; including education programs, recreation programs and food security programs‘
Family Friendly Education Savings Event
Join us on Tuesday, November 5th for a free family-friendly education savings sign-up event. There will be activities for children and people on-site will guide you through the process of how to receive free funding for your child’s education. The event will take place at the Room to Grow building from 2 – 5 pm. Details below:
Job Posting: HIES Afterschool Programs Assistant and Teen Programs Coordinator
Afterschool programs assistant + teen programs coordinator
A part-time position at the Hornby Island Educational Society.
Seeking a qualified individual to work in afterschool programs 2-4 afternoons a week from late October-May and to coordinate a few employment-related trainings (foodsafe, first aid, etc.) in a fun, supported setting for local teens in the winter/spring.
Relevant qualifications include: a certificate, diploma or degree in a related field &/or significant relevant experience. Criminal record check provided & required.
Wage: $19/hour
Closing date: Monday, October 7th at noon.
Email resume and cover letter to: hies.communityschool@gmail.com
