Hornby Island Educational Society

HIES AGM Notice, November 25, 2020

Community School Coordinator – Job Opportunity

COMMUNITY SCHOOL COORDINATOR

Principle Duties and Responsibilities:

Programming

  • Oversee development, management, delivery and supervision of community programs, afterschool activities including recreational, toddler drop-in and school-based support programs
  • Assist other Island cultural, social and recreational organizations in planning and delivering services to all school age groups in the community
  • Assist school staff in improving school/community relations and identify community resources
  • Initiate and deliver special programs as determined by community needs.
  • Evaluate programs in order to meet the goals of HIES.

Management and Administration

  • Train and supervise programs staff, instructors and volunteers including Program Coordinators, Teen Night staff, Parent and Toddler Drop-in, etc.
  • Support the HIES Child, Youth & Community School Program committee.
  • Create, supervise, or assist in the organization of special events and advertising.
  • Prepare monthly and year-end reports to HIES board and year-end reports to School District 71.
  • General office procedure, organisation and file management.

Fundraising and Financial Management

  • Identify funding sources and prepare and submit grant applications and reports.
  • Develop and maintain partnerships with other Hornby community organizations.
  • Co-management of core funding and budget with Financial Administrator.
  • Monitor yearly budget with finance committee and meet with C,Y & CSP chair on regular basis.
  • Liaise with SD71 representative as required, and submit financial requests of yearly budgets.

Communication

  • Liaise effectively with community groups and SD71 on behalf of the Community School.
  • Communicate with Program Coordinators, support staff, volunteers and community members respectfully and ensure any conflicts are dealt with in an effective manner.
  • Maintain effective communication between community programs staff, school principal, school staff and HIES chairperson to ensure a cooperative working relationship.
  • Advocate for community school vision, support goals and philosophy of community education.
  • Regular meetings with Child, Youth & Community School Program chair, HIES board representative
  • Mandatory attendance at HIES Board meeting quarterly or as requested.

Summary of Qualifications and Experience:

HIES seeks an individual who will be a good fit for the organization and is committed to community education on Hornby Island.  The successful candidate will have some combination of the following:

  • At least 3 years of experience working in the not-for-profit sector or equivalent experience working in a leadership position, preferably in a school
  • Demonstrated ability to think and act strategically on financial management  issues                                          
  • Well-developed writing skills and experience in grant writing and fundraising
  • Direct experience managing a team of staff or volunteers
  • Well-developed organizational skills and ability to work effectively with minimal supervision, as well as part of a team.
  • Demonstrated ability to initiate, develop, coordinate and supervise a wide variety of activities and programs
  • Demonstrated knowledge of the concepts of community education including community schools and integrated services models
  • Strong knowledge of  Microsoft Office, QuickBooks, and various social media platforms 

Wage: $ 25./hour.

Closing date: Wednesday, November 18, 2020 @ noon

Email resume and cover letter to: hiesboard@gmail.com

Please note, this position could possibly be combined with the Literacy Outreach Coordinator position.

Literacy Outreach Coordinator – Job Opportunity

Literacy Outreach Coordinator – Position Description

The role of the Literacy Outreach Coordinator, LOC, is to work in conjunction with a local Literacy Task Group to identify the Hornby community’s literacy needs, to facilitate collaboration among various groups and to create and implement a literacy plan.

Overall goal of the position is to facilitate, stabilize and sustain the literacy programming that results from collaborative community planning. This position is for 5 hours per week September – May. HIES seeks an individual who will be a good fit for the organization and is committed to community education on Hornby Island. The specific LOC objectives are as follows:

Job Description:

  • Identify literacy needs within our community
  • Create awareness and understanding about literacy
  • Develop and strengthen partnerships and communication between community organizations
  • Be a part of province-wide community of literacy practice

Job Qualifications:

  • Relevant post-secondary education or equivalent experience
  • Demonstrated knowledge of literacy issues and learning challenges
  • Proven ability to facilitate groups, organize and manage projects
  • Excellent oral and written communication skills
  • Community development experience  

Responsibilities:

  • To identify needs of the adult learners in the community and to coordinate meetings with local groups
  • To develop and implement the ‘Raise a Reader’ program
  • Work and develop Life Long Learning opportunities within the community as identified by Literacy Task Group and community survey
  • To create community awareness of the different forms of literacy
  • To recruit and support volunteer tutors
  • To organize literacy programs in small group sessions
  • Support literacy instructions in other services such as community kitchen or employment skills program

Position funded by Decoda Literacy Solutions

Wage: $ 25./hour.

Closing date: Wednesday, November 18, 2020 @ noon

Email resume and cover letter to: hiesboard@gmail.com

Please note, this position could possibly be combined with the Community School Coordinator position.

Job Opportunities with HIES

The Hornby Island Educational Society (HIES) is hiring a Community School Coordinator and a Literacy Outreach Coordinator. A full description of each position is available on our blog.  The closing date for both positions is Wednesday, November 18, 2020 at noon.

HIES Fundraiser 2020

Enter a draw to win two nights at Middle Beach Lodge in Tofino!

Job Opportunity

The Hornby Island Educational Society (HIES) is hiring a Financial Administrator.

HIES board of directors is currently seeking a Financial Administrator to work 8-12 hours per month.

On a monthly/bimonthly basis the HIES Financial Administrator will be responsible for:

  • Producing bookkeeping spreadsheets for HIES program coordinators;
  • Processing invoices, cheque requisitions, etc.
  • Conducting bank reconciliations for each program;
  • Communicating about any discrepancies;
  • Running monthly payroll though Quickbooks Online;
  • Issuing Charitable Tax Receipts;
  • Preparing basic financial reports for the board;
  • Maintaining necessary files; and
  • Billing each HIES program for the above services, based on time required.

On a yearly basis, the HIES Financial Administrator will also be responsible for:

  • Liaising with the accountant who prepares the year-end financial report (fiscal year-end June 30th);
  • Ensuring that the board has the information it needs for the Annual General Meeting;
  • Filing the Charitable Tax Return (before December 31st);
  • Any other necessary filings and basic administrative tasks to ensure that HIES remains in good standing as a non-profit society and charitable organization.

The HIES Financial Administrator will report to HIES board President and Treasurer and will be provided with a well-appointed office in Room to Grow.

Wage: $25 – $30 /hr

Skills and Aptitudes

The HIES Financial Administrator:

  • has significant bookkeeping experience in the non-profit sector;
  • high level aptitude with Quickbooks;
  • is extremely well-organized;
  • communicates clearly;
  • can work independently: meeting deadlines and sending reminders on time, every time;
  • whole-heartedly believes in the HIES organizational mission.

 

Resumes accepted until September 14, 2020 at noon at:   hiesboard@gmail.com

The Bruce Fairbairn Bursary

The Bruce Fairbairn Memorial Bursary was established in 1999, in the memory of Bruce Fairbairn honoring the encouragement and support that Bruce gave to Hornby musicians.

The intent of the bursary is to help aid Hornby students of any age in their pursuit of post-secondary education at an accredited BC institution. Preference is given to students studying music or fine arts.

The award at this time is $1000. The bursary is to help with tuition costs and payment is made directly to the institution that the student plans to attend in the upcoming academic year.

Basic criteria for eligibility:

  • Resident of Hornby Island
  • Student must be pursuing studies at an accredited post-secondary institution in BC beginning in September 2020.

Applications must be complete and must be received by email by 4pm July 6, 2020.

Submit applications to:  aprilslewis42@gmail.com  and  hiesboard@gmail.com

In fairness to all applicants, incomplete or late applications will not be considered.

Bruce Fairbairn Memorial Bursary

Application Form

The application should include the following information:

  1. A letter of Introduction

Topics to be included:

  1. Introduce yourself
  2. Outline details of your residency on Hornby Island (length and schooling)
  3. Outline your educational achievements
  4. Explain your post secondary educational plans, the institution you plan to attend and your ultimate career goals
  5. Describe your personal interests
  6. Describe your community involvement
  7. Contact Information

  1. Financial Need

As accurately as you can, outline your financial need and the impact that receiving his bursary would have on you and your family.

  1. Budget

You must include the following items and amounts in your anticipated budget:

Income

  1. a) Parents
  2. b) Bursaries/Scholarships
  3. c) Work
  4. d) Loans/Savings
  5. e) Other

Total Income for the academic year

Expenses

  1. Tuition
  2. Room and Board
  3. Books and Supplies
  4. Travel
  5. Other

Total Cost for the academic year

  1. Letters of Reference

You must include two letters of reference that are current within the past year.

  1. Proof of Registration

You must include proof of your application/registration to the post secondary institution you are planning to attend. Once it is received, proof of acceptance must be forwarded to the Bursary Selection committee.

If you have any questions, please email April Lewis at aprilslewis42@gmail.com or Joy Jeffries at hiesboard@gmail.com

Appreciation

HIES thanks each and every individual donor, each and every volunteer and each organisation and company for their support of the Hornby Kitchen. Without your generous contribution of time and/or money, The Kitchen would be unable to address the food security needs of Hornby islanders.

In particular we thank:

BC Gaming

Comox Valley Community Fund

Comox Valley Regional District

Food Bank Canada

Hornby Island Coop Store

Hornby Island Community Fund

Quality Foods

Thrifty Foods

Union Bay Credit Union

Helping Us

The COVID-19 pandemic is causing considerable disruption around the world, including financial hardship for non-profit organizations such as ours. Supply chain disruptions, and the inability to accept food donations will make operating the Kitchen increasingly more difficult in the weeks and months to come. Meanwhile, the importance of providing meals and supporting our most vulnerable will increase.  Cancelling programming and eliminating rental revenue from Room To Grow will also negatively impact our organization. We were in the midst of planning a fundraising event, which will no longer be possible for the foreseeable future. Difficult times can bring out the best in people, and in communities. If you would like to support HIES, we are happy to accept donations by E-transfer, all amounts over $50 will receive a tax receipt. Please send donations to hiesboard@gmail.com or cheques to HIES 2100B Sollans Road, Hornby Island, V0R1Z0 Thank you.

COVID-19 Message from the HIES Board:

Like every organization, we are required to respond quickly and diligently to the escalating COVID-19 pandemic. As a result, we have implemented changes to HIES Programs. Please read HIES statement on COVID-19 including closures/cancellations and how you can help our organization continue to deliver services in these difficult times

  • Toddler Drop-In has been suspended until further notice
  • Room to Grow will be closed until further notice
  • New Life Long Learning Program Seminars to be rescheduled
  • The Kitchen will continue to operate, with the following changes:
    • Take out service only
    • Containers provided
    • No food donations being accepted
    • Financial donations welcomed (see below)
    • Volunteer driver delivery of meals upon request (10 – 2:30 Monday, Wednesday & Friday 250 335-0023)

We will continue to monitor the situation, and follow the guidance of local, provincial, and federal governments and health authorities. Further decisions will be made based on changing conditions.

The COVID-19 pandemic is causing considerable disruption around the world, including financial hardship for non-profit organizations such as ours. Supply chain disruptions, and the inability to accept food donations will make operating the Kitchen increasingly more difficult in the weeks and months to come. Meanwhile, the importance of providing meals and supporting our most vulnerable will increase.  Cancelling programming and eliminating rental revenue from Room To Grow will also negatively impact our organization. We were in the midst of planning a fundraising event, which will no longer be possible for the foreseeable future. Difficult times can bring out the best in people, and in communities. If you would like to support HIES, we are happy to accept donations by E-transfer, all amounts over $50 will receive a tax receipt. Please send donations to hiesboard@gmail.com or cheques to HIES 2100B Sollans Road, Hornby Island, V0R1Z0

About HIES:

HIES (Hornby Island Education Society) is a registered non-profit charitable organization. We operate numerous community programs on Hornby Island, and are the organization that supports the community school designation of the Hornby School. It’s because of our community school designation that our school, both previous and the one to be rebuilt, has a multi-purpose room and a full size gym available for community use. HIES currently supports Child Youth & Community Programming, the Natural History Center, the Kitchen at Joe King Park, Room To Grow, and we recently launched a Life Long Learning program, which will have to be temporary, suspended due to COVID-19. We acted as stewards of the School Renewal Fund, which collected nearly $100K for the new school, and have advocated alongside other stakeholders to ensure our community school was rebuilt to satisfy the needs of Hornby Island. HIES has deep roots in the community, and is critical to many of the programs which ensure quality education, and a quality of life for the residents which call this beautiful island their home. Please consider helping today, on behalf of the Board, we thank you.