Hornby Island Educational Society

Notice of Meeting: AGM Special Resolution

Notice of Meeting:

Hornby Island Educational Society

Annual General Meeting

November 15, 2019

10:30 – 12 noon

Room To Grow

A Special Resolution to amend HIES Constitution will be presented to the membership for approval at the AGM, as follows:

The members of HIES agree to change 3 of the HIES constitution from ‘to provide for mental, physical, and spiritual growth and well being of its members’; to ‘to provide for mental, physical, and spiritual growth and well being of its members; including education programs, recreation programs and food security programs

Job Opportunity

The Hornby Island Educational Society (HIES) is hiring a Financial Coordinator.

HIES has restructured and the board of directors is currently seeking a Financial Coordinator to work 5-8 hours per month.

On a monthly basis the HIES Financial Coordinator will be responsible for:

  • Collecting bookkeeping spreadsheets from HIES program coordinators;
  • Conducting bank reconciliations for each program;
  • Communicating about any discrepancies;
  • Running monthly payroll though Quickbooks Online;
  • Issuing Charitable Tax Receipts;
  • Preparing basic reports for the board;
  • Maintaining necessary files; and
  • Billing each HIES program for the above services, based on time required.

On a yearly basis, the HIES Financial Coordinator will also be responsible for:

  • Liaising with the accountant who prepares the year-end financial report (fiscal year-end June 30th);
  • Ensuring that board has the information it needs for the Annual General Meeting;
  • Filing the Charitable Tax Return (before December 31st);
  • Any other necessary filings and basic administrative tasks to ensure that HIES remains in good standing as a non-profit society and charitable organization.

The HIES Financial Coordinator will report to the President of the HIES board and will be provided with a well-appointed office in Room to Grow.

Wage $30/hr

Skills and Aptitudes

The HIES Financial Coordinator:

  • has significant bookkeeping experience in the non-profit sector;
  • is extremely well-organized;
  • communicates clearly;
  • can work independently: meeting deadlines and sending reminders on time, every time;
  • has a well-honed sense of humour;
  • whole-heartedly believes in the HIES organizational mission.

Resumes accepted until November 13th, 2019 at noon at:

hiesboard@gmail.com

Family Friendly Education Savings Event

Join us on Tuesday, November 5th for a free family-friendly education savings sign-up event. There will be activities for children and people on-site will guide you through the process of how to receive free funding for your child’s education. The event will take place at the Room to Grow building from 2 – 5 pm. Details below:

Job Posting: HIES Afterschool Programs Assistant and Teen Programs Coordinator

Afterschool programs assistant + teen programs coordinator
A part-time position at the Hornby Island Educational Society.

Seeking a qualified individual to work in afterschool programs 2-4 afternoons a week from late October-May and to coordinate a few employment-related trainings (foodsafe, first aid, etc.) in a fun, supported setting for local teens in the winter/spring.

Relevant qualifications include: a certificate, diploma or degree in a related field &/or significant relevant experience. Criminal record check provided & required.

Wage: $19/hour

Closing date: Monday, October 7th at noon.

Email resume and cover letter to: hies.communityschool@gmail.com

Job Posting: HIES Administrative Coordinator

The Hornby Island Educational Society (HIES) is hiring an Administrative Coordinator.

HIES is restructuring and the board of directors is currently seeking an Administrative Coordinator to work 5-8 hours per month.

This position is 80% (maybe even 87%) bookkeeping.

On a monthly basis the HIES Administrative Coordinator will be responsible for:

  • Collecting bookkeeping spreadsheets from HIES program coordinators;
  • Conducting bank reconciliations for each program;
  • Communicating about any discrepancies;
  • Amalgamating the program-level bookkeeping into Quickbooks Online;
  • Running monthly payroll though Quickbooks Online;
  • Issuing Charitable Tax Receipts;
  • Preparing basic reports for the board;
  • Maintaining necessary files; and
  • Billing each HIES program for the above services, based on time required.

On a yearly basis, the HIES Administrative Coordinator will also be responsible for:

  • Liaising with the accountant who prepares the year-end financial report (fiscal year-end June 30th);
  • Ensuring that board has the information it needs for the Annual General Meeting;
  • Filing the Charitable Tax Return (before December 31st);
  • Any other necessary filings and basic administrative tasks to ensure that HIES remains in good standing as a non-profit society and charitable organization.

The HIES Administrative Coordinator will report to the President of the HIES board.

The HIES Administrative Coordinator will be provided with a well-appointed office in Room to Grow. Friendly people, shared work stations.

Wage: $30/hour

Skills and Aptitudes

The HIES Administrative Coordinator:

  • has significant bookkeeping experience in the non-profit sector;
  • is extremely well-organized;
  • communicates clearly;
  • can work independently: meeting deadlines and sending reminders on time, every time;
  • has a well-honed sense of humour;
  • is willing to start a brand-new position during a time of transition: is willing to assist with setting up systems, even if that takes a little trial and error; and
  • whole-heartedly believes in the HIES organizational mission.

Find the full job description here.

Resumes accepted until January 25th, 2019 at 9am at hies.ed@gmail.com

School Renewal Fund

On August 26th, 2018, our beloved Hornby Island School burned down, and we have a lot of work to do. HIES, in support of School District 71 and the Hornby Island Community, has now opened a “School Renewal Fund” for those who wish to donate to our community’s efforts.

The money raised will help cover financial gaps left after the insurance and School District apply their financial resources – we don’t know yet if the entire school has been lost, but it looks bad. Some of the monies will be used in the short-term to support educational programs and transition activities. In the longer term the fund will help support the rebuild of the school in a way that most benefits the kids and the community. The school is a major facility for our small community as well. The School District, HIES, and the Parent Advisory Council will collaborate to prioritize disbursements from the fund. We will regularly update on progress.

As HIES is a registered charity, if you send us your mailing address we will provide donation receipts for any amounts above $50. To donate please click on the button below. Alternatively you can send us a cheque made to Hornby Island Educational Society at 2100 Sollans Road, Hornby Island, V0R 1Z0, or send us an e-transfer to Hornby Island Educational Society at hies.ed@gmail.com. Thank you for your support at this challenging time – Hornby Island and the school will recover and we appreciate your financial support.

Donate Now Through CanadaHelps.org!

HIES AGM October 25, 2017

Please join us for the

Hornby Island Educational Society

Annual General Meeting

October 25th, 2017

7:00pm

In the HI Community School Library

Reports from the many programs including the Kitchen, Community Fund and Natural History Exhibit.

We hope to see you there!

There is a need for new Board directors, please consider offering your time and energy towards this integral organization to our entire community.

Call 250-335-1085 or e-mail hies.ed@gmail.com for more info.

Hornby School Kids enter the CBC Music Contest

Check out the cool video that the Hornby Kids created to show Canada their talent and exuberance.

Hornby School Kids enter the CBC Music Contest

Food Bank

Please remember to share any extra food and treats that you may find in your cupboards over the holiday season. This time of year is particularly challenging for many and your donations are much appreciated. Call Susan at 250 335 1629 to arrange pick up or drop off. To all of you who donate on a regular basis, please accept our heartfelt appreciation from all of us at The Kitchen and HIES.

The Food Bank operates on Fridays during July, August and September from 10 to 12 noon. For seventeen years the Hornby Island Coop has been a generous donor to both The Kitchen and Food Bank.

Natural History Centre Open

The Natural History Centre is open for spring! The Centre is located at the Hornby Community School and home to a wide ranging display focusing on the animals and geology of Hornby Island. Whether you are a child or an adult, you will find wild information and fun hands-on activities.

Spring hours are from 1–3:30pm Thursdays. Visitors can view the natural history displays, participate in fun activities, and tour the ethnobotanical garden. Stay tuned for the 2015 summer programming, including yearly speaker series and nature field trips.

Learn more at the Hornby Island Natural History Centre website.

Pictured Above: Chocolate Lilies at the Natural History Centre’s Ethnobotanical Garden. Photo by Barb Biagi (cropped).