Hornby Island Educational Society
Job Posting: HIES Administrative Coordinator
The Hornby Island Educational Society (HIES) is hiring an Administrative Coordinator.
HIES is restructuring and the board of directors is currently seeking an Administrative Coordinator to work 5-8 hours per month.
This position is 80% (maybe even 87%) bookkeeping.
On a monthly basis the HIES Administrative Coordinator will be responsible for:
- Collecting bookkeeping spreadsheets from HIES program coordinators;
- Conducting bank reconciliations for each program;
- Communicating about any discrepancies;
- Amalgamating the program-level bookkeeping into Quickbooks Online;
- Running monthly payroll though Quickbooks Online;
- Issuing Charitable Tax Receipts;
- Preparing basic reports for the board;
- Maintaining necessary files; and
- Billing each HIES program for the above services, based on time required.
On a yearly basis, the HIES Administrative Coordinator will also be responsible for:
- Liaising with the accountant who prepares the year-end financial report (fiscal year-end June 30th);
- Ensuring that board has the information it needs for the Annual General Meeting;
- Filing the Charitable Tax Return (before December 31st);
- Any other necessary filings and basic administrative tasks to ensure that HIES remains in good standing as a non-profit society and charitable organization.
The HIES Administrative Coordinator will report to the President of the HIES board.
The HIES Administrative Coordinator will be provided with a well-appointed office in Room to Grow. Friendly people, shared work stations.
Wage: $30/hour
Skills and Aptitudes
The HIES Administrative Coordinator:
- has significant bookkeeping experience in the non-profit sector;
- is extremely well-organized;
- communicates clearly;
- can work independently: meeting deadlines and sending reminders on time, every time;
- has a well-honed sense of humour;
- is willing to start a brand-new position during a time of transition: is willing to assist with setting up systems, even if that takes a little trial and error; and
- whole-heartedly believes in the HIES organizational mission.
Find the full job description here.
Resumes accepted until January 25th, 2019 at 9am at hies.ed@gmail.com
School Renewal Fund
On August 26th, 2018, our beloved Hornby Island School burned down, and we have a lot of work to do. HIES, in support of School District 71 and the Hornby Island Community, has now opened a “School Renewal Fund” for those who wish to donate to our community’s efforts.
The money raised will help cover financial gaps left after the insurance and School District apply their financial resources – we don’t know yet if the entire school has been lost, but it looks bad. Some of the monies will be used in the short-term to support educational programs and transition activities. In the longer term the fund will help support the rebuild of the school in a way that most benefits the kids and the community. The school is a major facility for our small community as well. The School District, HIES, and the Parent Advisory Council will collaborate to prioritize disbursements from the fund. We will regularly update on progress.
As HIES is a registered charity, if you send us your mailing address we will provide donation receipts for any amounts above $50. To donate please click on the button below. Alternatively you can send us a cheque made to Hornby Island Educational Society at 2100 Sollans Road, Hornby Island, V0R 1Z0, or send us an e-transfer to Hornby Island Educational Society at hies.ed@gmail.com. Thank you for your support at this challenging time – Hornby Island and the school will recover and we appreciate your financial support.
HIES AGM October 25, 2017
Please join us for the
Hornby Island Educational Society
Annual General Meeting
October 25th, 2017
7:00pm
In the HI Community School Library
Reports from the many programs including the Kitchen, Community Fund and Natural History Exhibit.
We hope to see you there!
There is a need for new Board directors, please consider offering your time and energy towards this integral organization to our entire community.
Call 250-335-1085 or e-mail hies.ed@gmail.com for more info.
Hornby School Kids enter the CBC Music Contest
Check out the cool video that the Hornby Kids created to show Canada their talent and exuberance.
Food Bank
Please remember to share any extra food and treats that you may find in your cupboards over the holiday season. This time of year is particularly challenging for many and your donations are much appreciated. Call Susan at 250 335 1629 to arrange pick up or drop off. To all of you who donate on a regular basis, please accept our heartfelt appreciation from all of us at The Kitchen and HIES.
Food Bank Giveaways take place each Mon, Wed and Fri at the lunches at the Ballpark. Drop by, have a tasty meal and check in with the cooks about the Giveaways and Take Home programs.
Natural History Centre Open
The Natural History Centre is open for spring! The Centre is located at the Hornby Community School and home to a wide ranging display focusing on the animals and geology of Hornby Island. Whether you are a child or an adult, you will find wild information and fun hands-on activities.
Spring hours are from 1–3:30pm Thursdays. Visitors can view the natural history displays, participate in fun activities, and tour the ethnobotanical garden. Stay tuned for the 2015 summer programming, including yearly speaker series and nature field trips.
Learn more at the Hornby Island Natural History Centre website.
Pictured Above: Chocolate Lilies at the Natural History Centre’s Ethnobotanical Garden. Photo by Barb Biagi (cropped).
K-7 Programs Gallery
The Community School has an Arts and Science afternoon programming for students. Run by a Community Programs Coordinator, volunteers come in to share and teach a skill to students. Below is a photo gallery of some afternoon programs that have been held. Enjoy!
To start viewing the slideshow, click on any image.
