Hornby Island Educational Society

COMMUNITY SCHOOL COORDINATOR

Principle Duties and Responsibilities:

Programming

• Oversee development, management, delivery and supervision of community programs, afterschool activities including recreational, toddler drop-in and school-based support programs
• Assist other Island cultural, social and recreational organizations in planning and delivering services to all school age groups in the community
• Assist school staff in improving school/community relations and identify community resources
• Initiate and deliver special programs as determined by community needs.
• Evaluate programs in order to meet the goals of HIES.

Management and Administration

• Train and supervise programs staff, instructors and volunteers including Program Coordinators, Teen Night staff, Parent and Toddler Drop-in, etc.
• Support the HIES Child, Youth & Community School Program committee.
• Create, supervise, or assist in the organization of special events and advertising.
• Prepare monthly and year-end reports to HIES board and year-end reports to School District 71.
• General office procedure, organisation and file management.

Fundraising and Financial Management

• Identify funding sources and prepare and submit grant applications and reports.
• Develop and maintain partnerships with other Hornby community organizations.
• Co-management of core funding and budget with Financial Administrator.
• Monitor yearly budget with finance committee and meet with C,Y & CSP chair on regular basis.
• Liaise with SD71 representative as required, and submit financial requests of yearly budgets.

Communication

• Liaise effectively with community groups and SD71 on behalf of the Community School.
• Communicate with Program Coordinators, support staff, volunteers and community members respectfully and ensure any conflicts are dealt with in an effective manner.
• Maintain effective communication between community programs staff, school principal, school staff and HIES chairperson to ensure a cooperative working relationship.
• Advocate for community school vision, support goals and philosophy of community education.
• Regular meetings with Child, Youth & Community School Program chair, HIES board representative
• Mandatory attendance at HIES Board meeting quarterly or as requested.

Summary of Qualifications and Experience:

HIES seeks an individual who will be a good fit for the organization and is committed to community education on Hornby Island.  The successful candidate will have some combination of the following:

• At least 3 years of experience working in the not-for-profit sector or equivalent experience working in a leadership position, preferably in a school
• Demonstrated ability to think and act strategically on financial management  issues                                          
• Well-developed writing skills and experience in grant writing and fundraising
• Direct experience managing a team of staff or volunteers
• Well-developed organizational skills and ability to work effectively with minimal supervision, as well as part of a team.
• Demonstrated ability to initiate, develop, coordinate and supervise a wide variety of activities and programs
• Demonstrated knowledge of the concepts of community education including community schools and integrated services models
• Strong knowledge of  Microsoft Office, QuickBooks, and various social media platforms 

Wage: $ 25./hour.

Closing date: Wednesday, November 18, 2020 @ noon

Email resume and cover letter to: hiesboard@gmail.com

Please note, this position could possibly be combined with the Literacy Outreach Coordinator position.

Literacy Outreach Coordinator – Position Description

The role of the Literacy Outreach Coordinator, LOC, is to work in conjunction with a local Literacy Task Group to identify the Hornby community’s literacy needs, to facilitate collaboration among various groups and to create and implement a literacy plan.

Overall goal of the position is to facilitate, stabilize and sustain the literacy programming that results from collaborative community planning. This position is for 5 hours per week September – May. HIES seeks an individual who will be a good fit for the organization and is committed to community education on Hornby Island. The specific LOC objectives are as follows:

Job Description:

• Identify literacy needs within our community
• Create awareness and understanding about literacy
• Develop and strengthen partnerships and communication between community organizations
• Be a part of province-wide community of literacy practice

Job Qualifications:

• Relevant post-secondary education or equivalent experience
• Demonstrated knowledge of literacy issues and learning challenges
• Proven ability to facilitate groups, organize and manage projects
• Excellent oral and written communication skills
• Community development experience  

Responsibilities:

• To identify needs of the adult learners in the community and to coordinate meetings with local groups
• To develop and implement the ‘Raise a Reader’ program
• Work and develop Life Long Learning opportunities within the community as identified by Literacy Task Group and community survey
• To create community awareness of the different forms of literacy
• To recruit and support volunteer tutors
• To organize literacy programs in small group sessions
• Support literacy instructions in other services such as community kitchen or employment skills program

Position funded by Decoda Literacy Solutions

Wage: $ 25./hour.

Closing date: Wednesday, November 18, 2020 @ noon

Email resume and cover letter to: hiesboard@gmail.com

Please note, this position could possibly be combined with the Community School Coordinator position.

The Hornby Island Educational Society (HIES) is hiring a Financial Administrator.

HIES board of directors is currently seeking a Financial Administrator to work 8-12 hours per month.

On a monthly/bimonthly basis the HIES Financial Administrator will be responsible for:

• Producing bookkeeping spreadsheets for HIES program coordinators;
• Processing invoices, cheque requisitions, etc.
• Conducting bank reconciliations for each program;
• Communicating about any discrepancies;
• Running monthly payroll though Quickbooks Online;
• Issuing Charitable Tax Receipts;
• Preparing basic financial reports for the board;
• Maintaining necessary files; and
• Billing each HIES program for the above services, based on time required.

On a yearly basis, the HIES Financial Administrator will also be responsible for:

• Liaising with the accountant who prepares the year-end financial report (fiscal year-end June 30th);
• Ensuring that the board has the information it needs for the Annual General Meeting;
• Filing the Charitable Tax Return (before December 31st);
• Any other necessary filings and basic administrative tasks to ensure that HIES remains in good standing as a non-profit society and charitable organization.

The HIES Financial Administrator will report to HIES board President and Treasurer and will be provided with a well-appointed office in Room to Grow.

Wage: $25 – $30 /hr

Skills and Aptitudes

The HIES Financial Administrator:

• has significant bookkeeping experience in the non-profit sector;
• high level aptitude with Quickbooks;
• is extremely well-organized;
• communicates clearly;
• can work independently: meeting deadlines and sending reminders on time, every time;
• whole-heartedly believes in the HIES organizational mission.

Resumes accepted until September 14, 2020 at noon at:   hiesboard@gmail.com