Job Posting: HIES Administrative Coordinator

The Hornby Island Educational Society (HIES) is hiring an Administrative Coordinator.

HIES is restructuring and the board of directors is currently seeking an Administrative Coordinator to work 5-8 hours per month.

This position is 80% (maybe even 87%) bookkeeping.

On a monthly basis the HIES Administrative Coordinator will be responsible for:

  • Collecting bookkeeping spreadsheets from HIES program coordinators;
  • Conducting bank reconciliations for each program;
  • Communicating about any discrepancies;
  • Amalgamating the program-level bookkeeping into Quickbooks Online;
  • Running monthly payroll though Quickbooks Online;
  • Issuing Charitable Tax Receipts;
  • Preparing basic reports for the board;
  • Maintaining necessary files; and
  • Billing each HIES program for the above services, based on time required.

On a yearly basis, the HIES Administrative Coordinator will also be responsible for:

  • Liaising with the accountant who prepares the year-end financial report (fiscal year-end June 30th);
  • Ensuring that board has the information it needs for the Annual General Meeting;
  • Filing the Charitable Tax Return (before December 31st);
  • Any other necessary filings and basic administrative tasks to ensure that HIES remains in good standing as a non-profit society and charitable organization.

The HIES Administrative Coordinator will report to the President of the HIES board.

The HIES Administrative Coordinator will be provided with a well-appointed office in Room to Grow. Friendly people, shared work stations.

Wage: $30/hour

Skills and Aptitudes

The HIES Administrative Coordinator:

  • has significant bookkeeping experience in the non-profit sector;
  • is extremely well-organized;
  • communicates clearly;
  • can work independently: meeting deadlines and sending reminders on time, every time;
  • has a well-honed sense of humour;
  • is willing to start a brand-new position during a time of transition: is willing to assist with setting up systems, even if that takes a little trial and error; and
  • whole-heartedly believes in the HIES organizational mission.

Find the full job description here.

Resumes accepted until January 25th, 2019 at 9am at

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