The Hornby Island Educational Society (HIES) is hiring an Administrative Coordinator.

HIES is restructuring and the board of directors is currently seeking an Administrative Coordinator to work 5-8 hours per month.

This position is 80% (maybe even 87%) bookkeeping.

On a monthly basis the HIES Administrative Coordinator will be responsible for:

• Collecting bookkeeping spreadsheets from HIES program coordinators;
• Conducting bank reconciliations for each program;
• Communicating about any discrepancies;
• Amalgamating the program-level bookkeeping into Quickbooks Online;
• Running monthly payroll though Quickbooks Online;
• Issuing Charitable Tax Receipts;
• Preparing basic reports for the board;
• Maintaining necessary files; and
• Billing each HIES program for the above services, based on time required.

On a yearly basis, the HIES Administrative Coordinator will also be responsible for:

• Liaising with the accountant who prepares the year-end financial report (fiscal year-end June 30th);
• Ensuring that board has the information it needs for the Annual General Meeting;
• Filing the Charitable Tax Return (before December 31st);
• Any other necessary filings and basic administrative tasks to ensure that HIES remains in good standing as a non-profit society and charitable organization.

The HIES Administrative Coordinator will report to the President of the HIES board.

The HIES Administrative Coordinator will be provided with a well-appointed office in Room to Grow. Friendly people, shared work stations.

Wage: $30/hour

Skills and Aptitudes

The HIES Administrative Coordinator:

• has significant bookkeeping experience in the non-profit sector;
• is extremely well-organized;
• communicates clearly;
• can work independently: meeting deadlines and sending reminders on time, every time;
• has a well-honed sense of humour;
• is willing to start a brand-new position during a time of transition: is willing to assist with setting up systems, even if that takes a little trial and error; and
• whole-heartedly believes in the HIES organizational mission.

Find the full job description here.

Resumes accepted until January 25th, 2019 at 9am at hies.ed@gmail.com