The Hornby Island Educational Society is hiring an Executive Director

Summary of the Role

The HIES Executive Director works in collaboration with the Board of Directors to oversee the ongoing operations, administration and financial management of the Society.  HIES maintains some invaluable programs for the Hornby Island Community, which include afterschool, toddler and youth programs. Room to Grow, Computer Access Centre, Natural History Centre, The Kitchen and the Community Fund.  The Executive Director will offer leadership and support to staff, as well as the many volunteers and program participants.


  • Related Degree/Diploma or equivalent experience
  • Management of a not for profit organization
  • Proficient in Bookkeeping and Financial Management
  • Familiar with administrative tools including Word/Excel
  • Staff management
  • Maintaining, developing and evaluating programs and services
  • Grant writing and reporting

If you have any questions please feel free to call 250-335-1085

Please email resumes to hies.ed@gmail.com

Applications will be accepted until July 20th, 2018.

Full Job description

Provision of overall management and leadership in implementing Board policy in a manner consistent with the mission and goals of the organization.

Reporting to Board of Directors, through the President


Implement board policy and decisions

  • Act as a resource to Board of Directors so that policy decisions are made on an informed basis
  • Gather, interpret and articulate information to Board about community trends and resources as they relate to enhancing the Board’s capacity for effective communication, decision-making and long-term planning
  • Keep Board informed (on a timely basis) of significant issues affecting the development and delivery of programs and services
  • Oversee development and implementation of orientation for in-coming Board Members
  • Provide guidance and advice to Board on process issues such as establishing and interpreting terms of reference, decision-making and accountability
  • Attend and participate in meetings, assisting with materials and recording note/minutes for distribution as requested

Monitor and oversee financial management of the organization

  • Ensure development of annual budget and present to Treasurer for evaluation and modification as required
  • Strategic/Business Plan development, updating and monitoring
  • Identify, prioritize and provide advice and counsel to aid Board in accessing potential fund-raising alternatives
  • Maintain relationships with funding sources and prepare funding proposals

 Manage the staff

  • Ensure appropriate staffing consistent with community and member needs and within the constraints of the organization’s physical and financial resources
  • Develop and maintain the Personnel Policy & Procedure Manual
  • Develop and maintain appropriate job descriptions for all staff
  • Recruit, select, orient and train staff
  • Evaluate staff
  • Ensure staff are appropriately compensated

Maintain, acquire and dispose of physical assets

  • Ensure that facilities, furniture and equipment are as necessary and appropriate to needs of the organization
  • Provide recommendations to the Board for any acquisitions or expenditures that are outside the approved budget
  • Ensure proper maintenance of facilities, furniture and equipment
  • As necessary, dispose of outdated or worn out equipment

Develop, plan and deliver programs and services

  • Monitor community needs on an ongoing basis, be aware of changing context within which programs and services are provided
  • Develop programs and services consistent with community needs
  • Monitor programs and services to ensure consistency with criteria established by funding sources and the mission and goals of the organization
  • Annually prepare and provide to the Board, and other applicable bodies, summary reports of programs and services, including recommendations for future improvement and change
  • Regularly obtain statistical and qualitative feedback about program and service delivery
  • Provide consultative services on bylaws, procedures, conflict management
  • Monitor staff benefits and property insurance programs
  • Assist in defining and implementing terms of reference and job descriptions

Establish, maintain and advance community relations

  • Initiate and develop relationships with a broad range of community sectors including: communities, all levels of government, other non-profit organizations and business organizations
  • Undertake activities within the community that enhance the visibility of the organization
  • Represent the organization on appropriate committees, network and joint projects
  • Develop and provide information about the organization’s goals, programs and services

Performance criteria

  • Development of strong working relationships with all relevant organizations, staff and Board
  • Enhancement of the organization’s image
  • Complete satisfaction of the City’s Contract requirements
  • Successfully carrying out the prime functions of the job description


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